JUST ONE, on behalf of its client, one of the world’s largest wind turbine manufacturers, is looking for a:
PM Back Office
The Project Manager Backoffice is, next to the Project Manager, the central contact person for the involved Project parties. The PM Back Office is involved since the Project is handed over from the Sales Department until it is handed over to the Service Department.
Responsibilities:
Supports the Project Lead and team in managing site rentals and services.
Is responsible for the administrative organization around the Project, including organization of Project team meetings, tracking of open tasks and preparation of requests to trigger Project-related Purchase Orders
Takes care of the Project-related communication with Suppliers and represents the first point of contact for Site personnel.
During the preparation phase:
Setting up IT user requests for all involved personnel needing access to NX systems during the projects
Creation and distribution of the Site Map Creation and distribution of the Site Map
Setting up of the construction site (site services – security, sanitary, waste, containers, internet connection, communications, the team devices etc.), including:
Creating and Preparing Requisition Notes
Contacting Service Providers, Suppliers
Search for new Suppliers
Evaluation and comparison of quotations
Creation of the project’s contacts list including all involved NX team members, customer contacts, suppliers
Starting the Resource Workflow according to the required time frames for Supervisors, Commissioners, Tool Container(s), IT Package & PIP
During the construction phase:
Update the project organization chart
Creation of vendor, supplier, service provider accounts within the NX systems (only in case the Sourcing or Procurement departments have not taken care of)
Keep Project trackers updated
Monitoring PO capacity and managing subsequent increases if needed
Solving unexpected issues harming/delaying the construction process on site e.g. NCRs, material/spare parts deliveries
Handling of ServiceNow Tickets and UPVISE RN (could also be needed in the preparation or finishing phase of a project)
Tracking of Spare Parts
Tracking of Site costs
During the Handover phase:
Accompany the handover process by collecting, sorting, completing and sending the needed documents
Collection of documents needed for CE-conformity
Requirements:
At least 3 years of professional experience in assistance and office organization
Experience in working within the wind industry, similar sectors (e.g. renewable energies, OEM) or construction environments is considered a plus
Proficient in written and spoken English (at least B2 is required)
Strong computer skills, MS-Office
SAP knowledge is considered a plus
Excellent communication skills combined with intercultural competence
Able to use independent judgment in carrying out routine responsibilities, working with minimum supervision
Quick comprehension of complex tasks and ability to prioritize
Strong organizational skills
Availability to travel in the Country and abroad
To apply, please click here: PM Back Office - JUST ONE | Recruitment & Executive Search agency (workable.com)