JUST ONE, on behalf of its client, a leading player in the maritime industry, offering cutting-edge transportation and logistics solutions, is looking for an:
Executive Assistant
Responsibilities:
Executive support to Managing Director
Maintaining records
Extensive diary management
Making reservations for meetings/events at appropriate venues
Collating and submitting all expenses
Ad-hoc administrative and personal tasks as and when required
Being the ambassador for the MD internally
Managing personal correspondence
General day to day administration
Assisting with a variety of special projects as directed
Office Purchasing
Extensive Diary management of business appointments, arrangements and commitments
Arranging external and internal meetings and updating the diary accordingly
Conduct follow-ups to ensure all scheduled meetings occur
Manage and co-ordinate all random/ad-hoc administrative requests, including a level of personal work – all with the utmost efficiency and discretion
Provide full secretarial support, including filing, retaining documents, dealing with all correspondence, drafting replies
Manage payment of all invoices relating to professional and personal business of the MD
Collating documents for meetings in a timely manner
Liaising with staff from the business as required
Develop and maintain relationships with key contacts
Respond to and follow up enquiries by post, telephone and emails relating to the MD’s business
First point of contact and gatekeeper for all calls to the MD
Prioritise all incoming telephone calls and emails for the MD in order of importance and relevance
Event Management with the ability to work within budgets
Requirements:
5+ years of experience working as an Executive Assistant supporting a MD / CEO and excellent contactable references
Excellent communication with solid secretarial skills
Unflappable attitude, resilient
Proactive, forward thinker
Ability to perform well under pressure with a large workload
Friendly, well organised with the ability to multi-task
Ability to always maintain professionalism and a calm demeanour
Team player, happy to work outside remit when needed
Highly organised
Superb attention to detail
Systematic and procedure driven
Self-motivated
First class written & oral communication skills
Proficiency with Microsoft Office applications Word, Excel, PowerPoint and Outlook
Benefits:
Competitive Compensation package
Career development and growth opportunities
To apply, please click here: https://apply.workable.com/j/C3213C0311
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