Office Coordinator

JUST ONE, on behalf of its client, a leading multinational FMCG company, is looking for an:

Office Coordinator

Responsibilities:

• Ensure the smooth daily operation of the hub office and other regional offices (where applicable)

• Manage all administrative tasks in compliance with local legal requirements and internal company policies

• Support and implement standardized processes to improve efficiency in office operations and administration

• Handle supply of office materials and services to maintain operational continuity

• Organize and manage communication flows (telephone lines, emails, incoming/outgoing mail, translations)

• Ensure functionality of meeting rooms, printers, and storage areas, and coordinate equipment handover for new and departing associates (badges, phones, credit cards, etc.)

• Collaborate with IT to manage mobile phone providers, replacements, inventory, and proper disposal of equipment per policy

• Organize internal and external events and handle bookings as needed

• Maintain relationships with landlords and external suppliers, ensuring cost efficiency and compliance with company standards

• Manage car fleet operations (lease replacements, short-term rentals), act as key contact with leasing providers

• Support workplace health and safety updates in coordination with the HR department

• Provide administrative data for payroll processing (e.g., business trips, vacations, sick leave, maternity leave, toll expenses)

• Maintain complete, secure, and confidential documentation for office-related activities

• Keep a contract register (excluding employee contracts, which are handled by HR)

• Provide inputs for monthly and yearly accruals, and track local fixed costs against the approved plan

• Handle the full fixed asset cycle: receipt, tracking, inventory, disposal, and reporting

• Maintain proper records and signed confirmations from users for all company equipment (e.g., laptops)

• Create and manage Purchase Orders (POs) within assigned authorization levels and act as eBuy key user (where applicable)

• Support the implementation of ARIBA by preparing data, assisting commercial teams, and training budget holders

• Lead and support the rollout of the mobile expenses tool, including training and user support

  
  

Requirements:

• Proven experience in office coordination, administration, or similar role

• Strong organizational and multitasking skills

• Basic understanding of financial and payroll processes

• Good command of English and local language (oral and written)

• Solid knowledge of MS Office tools (especially Excel and Outlook)

• Familiarity with ERP systems and procurement tools (eBuy, ARIBA) is a plus

• Excellent communication and interpersonal skills

• Ability to work independently and maintain confidentiality

• Attention to detail and compliance with internal and legal standards

• Previous experience with fixed asset management is an advantage

Benefits:

• Competitive Compensation package

• Career development and growth opportunities

To apply, please click here: https://apply.workable.com/j/9E37E74CBB