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Executive Assistant (to the CFO)

JUST ONE, on behalf of its client, a leading player in the maritime industry, offering cutting-edge transportation and logistics solutions, is looking for an:


Executive Assistant (to the CFO)



Responsibilities:


  • Providing administrative support to ensure efficient office operations

  • Providing general support to clients and other visitors

  • Organizing and maintaining the executive’s calendar, scheduling appointments, meetings and events

  • Supporting the Chief Financial Officer as and when necessary

  • Prioritizing and managing conflicting schedules to ensure the executive’s time is used effectively

  • Coordinating logistics for meetings, including room set up and catering, in line with Global Administration procedures

  • Coordinating travel arrangements, including flights, accommodations and ground transport

  • Organising and administer travel visas if required

  • Preparing agendas, briefing documents and presentations for executive meetings

  • Attending meetings, taking detailed minutes, and ensuring the action items are tracked and completed

  • Working closely with executive and senior administrative assistants to handle requests and queries from senior Management

  • Working with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations

  • Providing polite and professional communication

  • Liaising between the executives and other departments, or stakeholders to ensure timely communications

  • Managing special projects as assigned, ensuring they are completed on time and within budget


Requirements:


  • Proven administrative or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multitask and prioritize work

  • Attention to detail and problem-solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • 5 to 7 years of experience in similar role

  • Working experience in the shipping industry preferred


Benefits:


  • Competitive Compensation package

  • Career development and growth opportunities


To apply, please click here: https://apply.workable.com/j/7465DC34F4


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