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Administrative Assistant

JUST ONE, on behalf of its client, a leading player in the maritime industry, offering cutting-edge transportation and logistics solutions, is looking for an:


Administrative Assistant



The Administrative Assistant will be responsible for supporting staff in multiple departments, ensuring diary management, travel (including visa applications) and administration needs.


Responsibilities:


  • Providing administrative support to ensure efficient office operations

  • Answering telephone calls promptly and directing calls to appropriate personnel, signs for incoming packages

  • Providing general support to clients and other visitors

  • Diary Management (booking of meetings and rooms) of circa 10 employees across different departments

  • Coordinating logistics for meetings, including room set up and catering, in line with Global Administration procedures

  • Supporting the Global Administration Manager as and when necessary

  • Organising and administer travel visas if required

  • Supporting the travel process using incumbent travel booking system

  • Maintaining supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies and research new deals and suppliers

  • Working closely with executive and senior administrative assistants to handle requests and queries from senior Management

  • Working with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations

  • Providing polite and professional communication


Requirements:


  • Proven administrative or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multitask and prioritize work

  • Attention to detail and problem-solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • 5 to 7 years of experience in similar role

  • Working experience in the shipping industry preferred


Benefits:

  • Competitive Compensation package

  • Career development and growth opportunities


To apply, please click here: https://apply.workable.com/j/D05C92E908


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